What Ajura Chantier does today.

• Arrival and departure clocked from the employee’s phone, site by site, among the sites they are assigned to and the company premises.

  Field

• Location read only at the moment of clocking in, never continuously.

  • No coordinates kept: only “on site” or “out of zone”, and the distance to the site.

  Field

• Employee consent collected in the app, with a clear information notice; it can be withdrawn at any time.

  Field

• Without consent or a GPS signal, the clock-in is still recorded, marked “no location”. The site manager, project manager or office then confirms presence; the employee picks a reason from a simple list.

  Field and office

• No photo of the employee when clocking in.

  Field

• Works with no signal: the clock-in is stored on the phone, then sent as soon as the signal returns, with its actual time.

  Field

• Tamper-proof clock-ins.

  • Each phone is enrolled with a code handed over in person.
  • It is protected by a hardware key, and every clock-in is signed.
  • A replayed or altered clock-in is rejected.

  Field

• Catch-up entry by the site manager for a crew member, with a mandatory reason and a visible “entered by site manager” label.

  Field

• Forgotten clock-out:

  • reminder on the employee’s phone after 10 hours, with no signal and no third-party service;
  • alert to the office and the site manager;
  • beyond a maximum duration, the day is marked “clock-out missing”, with no made-up time.

  Field and office

• Change of site during the day: a clock-out then a new clock-in, flagged to the office for review.

  Field and office

• Hours calculated automatically from clock-ins:

  • night share separated, a night shift attached to its arrival day;
  • daily threshold check.
  • Premium rates stay with your payroll software.

  Office

• “My day”: today’s site, clock-in status, hours this week.

  Field

• “My clock-ins”: personal history, sending status, cumulative hours.

  Field

• Tomorrow’s needs: before clocking out, the site manager answers a question (text or voice message); the office finds the answer.

  Field and office

• In the office:

  • clock-ins by site and by day;
  • corrections with a reason;
  • adding a forgotten clock-in;
  • history of every correction.

  Office

• Clock in a whole crew in one action, with individual adjustments. Coming soon

  Field

• Monthly review and approval of clock-ins, month-end close. Coming soon

  Office

• Absences and statuses entered by the office. Coming soon

  Office

• Employee space: hours, absences, bonuses, with no net pay amounts. Coming soon

  Field

• One report per site per day, entered on the phone, or on the web from a tablet or computer, with automatic saving.

  Field and office

• Complete sections:

  • weather and site hours;
  • staff present and hours, pre-filled from clock-ins, with each person’s arrival and departure;
  • named visitors and subcontractor headcount by company;
  • company equipment and rented equipment, with the rental firm;
  • supplies delivered: supplier, delivery note or invoice number, photo, no prices;
  • waste removal: type, disposal site, haulier;
  • safety checks (Yes / No / Not applicable);
  • blocking issues with their urgency;
  • work done by site zone;
  • plan for tomorrow;
  • final comment.

  Field and office

• Incident, near-miss or non-conformity reports.

  • Description, action taken, photos, people involved or witnesses.
  • No medical data; readable only by the office and the author.

  Field and office

• Photos sorted (before, during, after), videos, written or voice observations (the original recording is always kept), photographed documents (delivery notes, invoices, certificates).

  Field

• Checked submission.

  • Mandatory sections are checked, and each gap is flagged where it belongs.
  • A confirmation on the phone (fingerprint or code) comes before sending.
  • Sending is attested by the enrolled phone.

  Field

• Approval workflow:

  • draft, then sent, then approved by management;
  • the project manager follows along read-only;
  • the office can send a report back, with a reason.

  Office

• PDF of the approved report, archived by site and by date.

  • A correction produces a new version; the old one is kept.
  • The PDF shows how it was sent (phone or web).

  Office

• Reports are also possible for internal activity at the premises or the depot.

  Field and office

• Lists managed by the administration, never hard-coded: weather, equipment categories, waste types, disposal sites, hauliers, safety checks, zones of each site.

  Office

• In the office: report queue by site and by day, reading, approval, PDF download.

  Office

• Transcription of voice messages, including when French and dialectal Arabic are mixed, with translation into French. Coming soon

  Field and office

• Report suggested from dictation: AI proposes the sections, the site manager or office accepts, corrects or rejects. Nothing is ever written without human approval; never made-up hours, staff or figures. Coming soon

  Field and office

• Temporary workers declared in the report’s staff list, with their agency. Coming soon

  Field and office

• Site log: journal, photos, tasks, delivery notes. Coming soon

  Field and office

• Site record:

  • client, address, type of work, dates;
  • status (under negotiation, in preparation, in progress, on hold, completed, closed);
  • “active for clock-in”, independent of the status;
  • shift hours;
  • GPS zone (centre and radius) for the location check.

  Office

• Site number assigned automatically: project manager’s initials, year, département, sequence. Example: ABC 26 75 001.

  Office

• Managers: project manager and site manager.

  Office

• Crew: access granted by the office and revoked in one click.

  Office

• Closed site locked; reopening reserved for management and traced.

  Office

• Clients (company name, SIREN number, address).

  Office

• Set-up from an Excel file. A template (employees, clients, suppliers, sites, zones, crews) is imported in one go, after a line-by-line check. The same file is used for export. Coming soon

  Office

• Scheduling: Coming soon

  • employee and equipment assignments;
  • day and week views;
  • published the day before;
  • gap with actual clock-ins.

  Field and office

• Instructions to the field with read receipts. Coming soon

  Field and office

• Equipment fleet: records, families, condition, meters, inspection due dates. Coming soon

  Office

• Owned plant: use by the day or half-day, costing, maintenance, transfers. Coming soon

  Field and office

• External rentals: contract, cost accrued day by day, return alert, invoice matching. Coming soon

  Office

• Fuel: tank, purchases, dispensing, dipping, detection of abnormal consumption. Coming soon

  Field and office

• Consumables and stock: receipts, issues to a site from the phone, inventory. Coming soon

  Field and office

• Field expenses: photo of the receipt, suggested site, payment method, status tracking. Coming soon

  Field

• Approval at the office, with a reason for rejection or correction. Coming soon

  Office

• Purchase requests. Coming soon

  Field and office

• Expense register: net, VAT, gross, amount outstanding, allocation to one or more sites, overheads. Coming soon

  Office

• Suppliers and subcontractors in a shared directory. Coming soon

  Office

• Subcontracts, valuations received, overruns. Coming soon

  Office

• Temporary staff: agency invoices matched against hours. Coming soon

  Office

• Supplier payments and payment schedule. Coming soon

  Office

• Running cost of every site, detailed down to the source document. Coming soon

  Office

• Margin on the current contract value, variations included. Coming soon

  Office

• Budget versus actual, overrun alerts. Coming soon

  Office

• Dashboards by role and a “To do” list. Coming soon

  Office

• Automatic monthly analysis. Coming soon

  Office

• Cash flow and due dates. Coming soon

  Office

• Progress valuations, retention, receipts. Coming soon

  Office

• Spreadsheet exports and accounting export. Coming soon

  Office

• Payroll variables calculated every month. Coming soon

  Office

• Payroll preparation and export to your payroll provider or software. Coming soon

  Office

Already available under Time tracking: hours calculated from clock-ins, with the night share separated.

• Roles:

  • management and administration, with full rights;
  • branch manager;
  • project manager;
  • site manager;
  • employee.

  Office

• Everyone sees only their own sites. An employee never reads reports. No amount or cost ever reaches a field phone.

  Field and office

• Login code assigned by the application to each employee (S0001, S0002…), never reassigned.

  • On the web: code and password.
  • On the phone: personal PIN, fingerprint or face unlock, automatic locking.

  Field and office

• Phones:

  • enrolment with a one-time code handed over in person;
  • list of each employee’s devices;
  • immediate revocation;
  • alert if a device is reported compromised by its manufacturer.

  Office

• Resetting a password or PIN immediately closes all of the account’s open sessions.

  Office

• Audit trail: every change keeps its author, its date, the before and the after. An issued document is never rewritten.

  Office

• Photos, videos and documents:

  • stored in France;
  • served through temporary links;
  • visible only to those who read the report containing them.
  • Location metadata is removed from photos.

  Field and office

• Hosted by OVHcloud in France, HTTPS everywhere, database backed up every night.

  Field and office

• Location only at the moment of clocking in, never continuously, no coordinates kept, no photo of the employee at clock-in.

  Field

• The customer is the data controller; InstaClaim AI is its processor, under contract (GDPR Art. 28). An information notice is provided for employees.

  Office

• AI: the AI services used are under contract and listed in the privacy policy. They never receive clock-in data.

  Office

• Full export of your data. Coming soon

  Office

• Employee rights supported by the tool: export, rectification, retention periods applied automatically. Coming soon

  Office

• Android app for the field:

  • large touch targets, usable with gloves;
  • readable in full sunlight;
  • short labels, voice and photo rather than keyboard;
  • works offline.

  Field

• Web app for the office, also usable on phone and tablet.

  Office

• iPhone app. Coming soon

  Field

• Site messaging (text, voice, photo, video), as an option. Coming soon

  Field and office

• Site document management (health and safety plans, utility work notices, as-built files, drawings), as an option. Coming soon

  Office

• Automatic reading of receipts and supporting documents, as an option. Coming soon

  Office

• Demo by appointment and assisted set-up.

  Field and office

• Self-service customer area, 30-day trial, online payment, management of “office” and “field” seats. Coming soon

  Office

• Multiple branches: consolidation by branch. Coming soon

  Office

The “branch manager” role already exists: see Accounts, permissions, security and data.